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Many students receive requests for their parents and other relatives to have access to their Student Data while they are enrolled.  These include access to paying a bill or reviewing grades or reviewing financial aid packages. The FERPA regulations require that a student expressly waive their rights under those laws in order to grant that protected information.  The student can allow all access, limited access or rescind those permissions at any time.

Step-by-step guide to allowing Proxy (Parent/Guest) Access

Table of Contents

Logging in from DataVU - Current Students

  • Login to DataVU at datavu.valpo.edu with your ValpoNet credentials
  • Select Students Menu if a currently enrolled student, or Prospective Students if an admitted student

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  • Under Allow Parent/Guest Access, select Allow Access
  • Admitted students will select Self-Service Financial Aid

Logging in from DataVU - ADMITTED Students

  • Login to DataVU at datavu.valpo.edu with your ValpoNet credentials
  • Select Prospective Students

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  • This will redirect you to your Financial Aid Self-Service page, from there you can continue with the directions below to add Proxy/Guest Access

Adding Proxy with Self-Service

If you are already in Self-Service, you can add Proxy/Guest users from here in two ways:

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  • Select the User Options menu from the left panel icons, then select View/Add Proxy Access




Selecting Proxy (Parent/Guest) Users

  • On the View/Add Proxy Access Screen under the Add a Proxy menu, choose Select a Proxy

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Note
titleIf user has an INCORRECT EMAIL address

Please contact registrar@valpo.edu with corrected email address prior to adding proxy user. This will ensure that the new user receives information to access their account.

Adding User email Address

  • If the user you select does not already have an email address on file, you will be prompted to add and confirm one.



Anchor
Adding Another User
Adding Another User
Adding Another (New) User

  • If you select Add Another User you will be asked to provide the following for the new user:
    • First and last name, date of birth, email address, and relationship (required)
    • Middle name, former last name, phone, gender (optional, but helpful in identifying an existing, but non-connected user)

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  • After you input the new user information, the system will search our database to see if the user exists, you will get one of three outcomes
    • If a user matches, they will add the relationship to you and generate notification emails to the user
    • If there is a possible match, your request will appear as pending and staff will review the match and create the relationship
      • This user will appear as Pending in your list of Active Proxies until their review is complete
    • If there is no match, a new record will be created and generate notification emails to the user 

Selecting Types of Access

  • Select the type(s) of Access you want to provide to this person. 
  • Choose from :
    • Allow Complete Access or
    • Allow Select Access, and then check the appropriate boxes for what you want to grant 
      • Student Finance - account statements and bill paying
      • Financial Aid
      • Academics - grades
      • Notifications - restrictions and other notifications
  • You may change any or all of the access at anytime.  The user will receive an email that a change has been made, without specifying what that change entails.  

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Warning
titleKeep Your Password Private

NEVER give your login information to anyone else, including parents, siblings, other relatives, friends, etc. This is a violation of Valpo's Acceptable Use Policy and can compromise your privacy and security, and can even result in your access being revoked. Instead, follow the instructions below to grant authorized access to select information for appropriate individuals.


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