As Zoom becomes a more consistent medium of hybrid instruction, the Office of Information Technology would like to encourage all faculty and staff to delete any old Zoom recordings from previous semesters that may have been stored on their Zoom account using the cloud storage feature. Deleting or relocating these recordings will help keep Zoom accounts more organized and save on the storage space that the University purchases. This article will serve as a guide for how to successfully download and backup any cloud recordings that you wish to save for future use. We have also included the deletion schedule as laid out in our retention policy for your convenience.
In order to keep the University’s storage volume down, we will be implementing the following deletion schedule for all university Zoom accounts:
Recordings made PRIOR to May 14th, 2021
On August 23rd, 2021 all Zoom recordings made before May 14th, 2021 will be moved to “Zoom Trash.”
September 6th, 2021 will be the last day to recover recordings made before May 14th, 2021 from “Zoom Trash” before they are officially deleted.
Downloading Zoom Recordings in Windows 10
For your convenience, IT staff have provided a video tutorial depicted how to download your Zoom recordings and easily save them to your Google Drive using the Google Drive for Desktop application. The video can be found here on our YouTube channel or you can view the video below.
For more information on how to install Google Drive for Desktop, please visit this article.
Downloading Zoom Recordings in MacOS
Fortunately, Zoom's web interface is standard across all operating systems and most web browsers, so the download process for Macs looks almost identical to the Windows process. The below graphic shows you how to download the recordings from your Zoom profile and how to save them in MacOS.
Once the file is in your "Downloads" folder, you will be able to move it to your desired cloud storage location. We recommend using Google Drive for this purpose. You can use the web interface for Google Drive, or follow the link above to an article describing how to download Google Drive for Desktop.
For additional assistance, contact the IT Help Desk.