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The table below is designed to help members of the Valpo community to select a form to request Registrar services.

The Academic Calendar displays the deadlines for each type of request.

Please visit valpo.edu/registrar for more information and email registrar@valpo.edu with any questions.


FormPurposeLocationForm Type
Academic Course OverloadRequest permission to register for more than the maximum course load permitted for your academic program as published in the Catalog.valpo.edu/registrar/formseForm
Add/Drop a CourseAdd or drop a course from your schedule for an upcoming semester. The deadline for adding and dropping courses is shown in the Academic Calendar. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.datavu.valpo.eduDataVU Form
Address and Phone UpdateSubmit new or corrected contact information (address or phone) in DataVU. datavu.valpo.eduDataVU Form
Appeal Financial ChargeTuition appeals are for students who have withdrawn or have been approved to drop after the deadline and are requesting a refund or adjustment in tuition for that semester.valpo.edu/registrar/formseForm
Audit a CourseRequest to register in a course as an auditor only. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making a decision to audit a course.valpo.edu/registrar/formseForm
CAPS: Exception to the Stated Graduation Requirements

Request approval from the Committee on Academic and Professional Standards (CAPS) for an exception to the requirements published in the Catalog such as those listed below. Please consult your academic advisor for assistance with this form and include any extenuating circumstances.

  • Residence Requirement
  • Excess Credits
  • Absence of a Required Course
  • Shortage of Credits
  • Participation in a commencement ceremony other than the one specified in the catalog for your graduation date
  • Other Requirements in the Catalog
valpo.edu/registrar/formseForm
CAPS: Registration Change After the Deadline

Request approval from the Committee on Academic and Professional Standards (CAPS) for a registration change after the deadline published in the Academic Calendar. Please consult your academic advisor for assistance with this form and include any extenuating circumstances.

  • Drop a Course
  • Withdraw from a Course
  • Regular to S/U Grade
  • S/U to Regular Grade
  • Audit a Course
  • Course Intensification
valpo.edu/registrar/formseForm
Change in Enrollment Status

Notify the university that you wish to change your enrollment status in one of two ways:

  • Inform the university that you do not intend to register for classes in the upcoming academic term.
  • Withdraw from all courses for the current term.

Please consult your academic advisor before requesting a change in enrollment status.

valpo.edu/registrar/formseForm
Change Sections of a Course After the DeadlineRequest to change from one section of a course to another after the deadline for adding and dropping courses. During the first week of classes, students may change sections online through DataVU. This form may also be used to change between cross-listed course sections. The deadline for this form is shown in the Academic Calendar.valpo.edu/registrar/formseForm
Concurrent EnrollmentRequest permission to enroll in courses at two institutions in the same semester with the intention to transfer credit.valpo.edu/registrar/formseForm
Course SubstitutionRequest that a course be allowed to meet the requirement for another course shown in the catalog and on the degree audit in DataVU.valpo.edu/registrar/formseForm
Curriculum ChangeChange your program of study by adding or removing majors or minors. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.valpo.edu/registrar/formseForm
Diploma Request

The link for placing a diploma order online is located in DataVU. All Valpo alumni are granted lifetime access to DataVU for ordering diplomas.

Beginning in January 2023, Valpo graduates will be able to order digital and print diplomas and certificates through Parchment, the same vendor that provides official Valpo transcripts.

datavu.valpo.eduDataVU Form
Financial Overload Charge AppealRequest an exception to the undergraduate overload tuition charge for exceeding 19 credit hours in an academic term.valpo.edu/registrar/formseForm
Independent Academic WorkSubmit complete details required for registration in Independent Study, Independent Research, Internship, Integrative Project, or Research Project.valpo.edu/registrar/formseForm
Individualized ProgramWith assistance from an academic advisor or assistant dean, request to create or edit an Individualized Program (major or minor). Please see the Catalog for more information.valpo.edu/registrar/formseForm
Intensify a CourseRequest to intensify a course. Please see the Catalog for more information. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making changes to your registration and plan of study.valpo.edu/registrar/formseForm
Late RegistrationRequest enrollment in classes after the deadline for adding and dropping courses as shown in the Academic Calendar. Always consult your academic advisor before registration.valpo.edu/registrar/formseForm
Leave of AbsenceTo accommodate students who have attended as a full-time student for at least one full semester, is in good academic standing, and needs to take an interruption from their studies for a semester.   valpo.edu/registrar/formseForm
Name ChangeProcess in which students use to legally change their name as a result of marriage, divorce, changes in identity, or for other reasons, as documented by a court order, specific to state laws, or regulations in the country in which they reside. valpo.edu/registrar/services

Non-Returning Student Information

Replaced with the Change in Enrollment Status eForm.
See above.

Inform the university that you do not intend to register for classes in the upcoming academic term.

Preferred First Name RequestUsed to accommodate students who would like to have an acceptable nickname to go by while attending Valpo.  datavu.valpo.eduDataVU Form
Proxy - Allow Parent/Guest AccessRequest access for parents or other guests to view specified information such as financial, grade, schedule, and other details.datavu.valpo.eduDataVU Form
ReadmissionStudents who have previously attended Valparaiso University and want to return to enroll in classes will need to complete an Application for Readmission.Admission Application Management PortalOnline Form
Readmission for Graduation OnlyStudents who have previously attended Valparaiso University and want to return only for graduation will need to complete a petition for Administrative Readmission for Graduation.valpo.edu/registrar/formseForm
Registration

Registration is typically handled online through DataVU.  This form is used as an alternative in rare cases where the student isn't able to use DataVU.

Examples:

  • Visiting students – students who are visiting Valparaiso University for a summer session, semester, or full year
  • Readmitted students to Valparaiso University – when unable to register in DataVU
valpo.edu/registrar/formseForm
Registration Change After the Deadline

Request a registration change after the deadline published in the Academic Calendar. Please consult your academic advisor for assistance with this form and include any extenuating circumstances. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.

  • Add a Course
  • Drop a Course
  • Withdraw from a Course
  • Regular to S/U Grade
  • S/U to Regular Grade
  • Audit a Course
  • Course Intensification
valpo.edu/registrar/formseForm
Request for Campus AffiliationUsed in lieu of registration as a means for students to have access to campus resources to complete assignments or partake in research projects.  valpo.edu/registrar/formseForm
Satisfactory/Unsatisfactory GradingRequest Satisfactory/Unsatisfactory grading in a course. Please see the Catalog for more information. The deadline for this form is shown in the Academic Calendar. Always consult your academic advisor before making a decision to audit a course.valpo.edu/registrar/formseForm
Student Data Report RequestFaculty and Staff members may request information not readily available on the Valparaiso University website. If you have any questions regarding your request, please send an email to Data.Standards@valpo.edu.valpo.edu/institutional-effectiveness/student-data-report-request
Time Conflict PermissionRequest permission to enroll in courses that have a scheduling conflict. Contact the instructor of each course to find out if an exception to the schedule is possible. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.valpo.edu/registrar/formseForm
Transcript OrderThe link for placing a transcript order online through our official vendor, Parchment, is located on the Transcript page.valpo.edu/transcriptLink to Parchment Order Form
Transfer Credit AppealAppeal a decision regarding the application of transfer credit from another institutionvalpo.edu/registrar/formseForm
Transfer Credit RequestRequest to transfer credit from another institution. This form is used to obtain approval from the faculty and indicates how the transfer work will be applied to program requirements upon receipt of the official transcript with final course grades.valpo.edu/registrar/formseForm

University Withdrawal

Replaced with the Change in Enrollment Status eForm.
See above.

To withdraw from all courses for the current term, students must complete the online form on DataVU.  Please consult your academic advisor before requesting to withdraw from the university.

Verification RequestWe encourage all students to use the National Student Clearinghouse for verification requests. For those rare instances when a personalized letter is required from the Office of the Registrar, please use this form.valpo.edu/registrar/formseForm
Withdraw from a CourseSubmit a request to withdraw from a course. The course withdrawal deadline is shown in the Academic Calendar. Always consult your academic advisor before making changes to your plan of study to avoid delays in graduation.datavu.valpo.eduDataVU Form