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When hosts schedule Meeting Center meetings, they can send an email invitation to invited attendees with the information on how to join and, if necessary, register for the meeting. If you receive either an invitation or registration confirmation email, you can join the meeting from that email message.

If you don't have an invitation or registration confirmation email, you can join the session from the Meeting Center or Training Center sites, or from within Blackboard Learn (for distance learning courses).

Meeting Security

Meeting passwords are required for most meetings. Passwords are included in invitations and registration confirmations. If the meeting requires a higher security level, the host may relay the password to you by means other than email.

Joining From an Email Message

If you received an invitation or registration confirmation email, join the meeting from the email message. This is the simplest method.

Follow these simple steps:

  1. Open your invitation or registration confirmation email message, and then click the link to join the meeting. The Meeting Information page appears.
    Note: If the meeting has not started, and attendees are not allowed to join before the host, the Join Meeting fields will be inactive.
  2. Under Join Meeting Now, enter your name email address and the meeting password. Your email address and meeting password may be automatically populated depending on the meeting and site settings.
  3. Click Join Now. You are connected to the meeting.

Joining From the Meeting Center Site

  1. Open a web browser and navigate to valpo.webex.com. Click the tab labeled Meeting Center (for a meeting).
  2. Locate the meeting on the Welcome page, or in the left navigation bar click Attend a Meeting > Browse Meetings to view the meeting listed on the site.
    Note: To join an unlisted meeting, in the left navigation bar, click Unlisted Meeting. Enter the meeting number then click Join Now.
  3. Click the Join link for the meeting you want to attend. The Meeting Information page appears.
  4. Under Join Meeting Now, enter your name, email address and the meeting password.
    Note: Check your invitation or registration confirmation email for the password. Contact your meeting host if you cannot find it.
  5. Click Join Now. You are connected to the meeting.

Joining From the Training Center Site

The link to join a class in the WebEx Training Center should be posted in your Blackboard course, but you can easily join distance courses following these instructions.

Nursing Live, MBA Live

Students in the Nursing Live and MBA Live programs should follow these instructions.

  1. Open a web browser and navigate to valpo.webex.com. Click the tab labeled Training Center (for a class).
  2. Your class will be listed with all streaming classes. Click on Join.

    1. The Join link for Nursing Live & MBA Live courses will be available 30 minutes prior to class.

    2. For other courses, the Join link is available 15 minutes prior to class.

    3. NOTE: Classes are scheduled in advance and will not be removed in the event of a cancelled class. Always check your email and/or Blackboard Learn for announcements.

  3. On the next screen, provide your first and last name in the Your Name field. Then provide your email address.

  4. In the Session Password field, provide the password your professor set. Remember, passwords are case sensitive!

  5. Click Join Now.

  6. The system will prompt you with instructions for installing a plug-in. The process will be similar (but not exactly the same) for different browsers and platforms. Please allow all installations and pop-ups for webex.com and Cisco.

  7. You'll be prompted to join the integrated voice conference once the host (your teacher) has joined the meeting. Please answer YES. Headphones or speakers are required.

  8. In the Participants list, you'll see your name. Click on the camera icon to start your video, and notice the microphone button next to it. Click this to mute your audio.

Once the class begins, your teacher will share their screen and/or materials. This will change your setup, but you will notice that you have a blue tab at the top of your screen with all your menu items.

All classes are recorded/shared with students so they can watch it at a later date. DO NOT expect the recording to be available until 72 hours after class.

Join From Within Blackboard Learn

The link to join a class should be posted in your Blackboard course, and these instructions explain that process..

MHA Live

Students in the MHA Live program and VUCA Live classes should follow these instructions.

  1. Login to Blackboard Learn with your ValpoNet credentials at blackboard.valpo.edu and navigate to your course's content folder.
    1. MHA students: select "MHA Live Main Classroom." Inside the folder, click the link for "MHA Live Main Classroom."

    2. VUCA students: select the "VUCA Live Content" folder. Inside the folder, click the link for "VUCA Main Classroom."
    3. The Join link is available 30 minutes prior to class.

  2. On the next screen, provide your first and last name in the Your Name field. Then provide your email address.

  3. In the Session Password field, provide the password your professor set. Remember, passwords are case sensitive!

  4. Click Join Now.

  5. The system will prompt you with instructions for installing a plug-in. The process will be similar (but not exactly the same) for different browsers and platforms. Please allow all installations and pop-ups for webex.com and Cisco.

  6. You'll be prompted to join the integrated voice conference once the host (your teacher) has joined the meeting. Please answer YESHeadphones or speakers are required.

  7. In the Participants list, you'll see your name. Click on the camera icon to start your video, and notice the microphone button next to it. Click this to mute your audio.

Once the class begins, the tech assistant will be sharing the screen. This will change your setup, but you will notice that you have a green tab at the top of your screen with all your menu items.


Test Your Setup

All new students and those who make hardware changes to their setup must test their equipment by contacting the CONHP Associate Director of Technology.


When viewing recordings, buffering can take time, especially when using a wireless network. Either switch to a wired network connection or allow up to 15 minutes for the video to buffer.


Still need help?

For additional assistance, contact the IT Help Desk.