ASPR - Additional Student Profile Info
The Res Status field is populated with 'R' or 'C' initially by Slate when the student submits the enrollment deposit.
Manual updates - by the Registrar's office
Automated updates -
Colleague Program - x.run.adirondack.import
Date/Time - nightly at 8:00pm
File from Adirondack - prod/out/VALPO_STUDENT_STATUS.txt
File name and location in Colleague - X.TRANSMIT.FILES/X.BACKUPS.MONTH/ VALPO_STUDENT_STATUS-yyyymmdd200000.txt.
File backup location in Colleague - X.TRANSMIT.FILES
Program Process - Program listed above runs a separate program called X.UPD.RES.STS.FROM.ADIRONDACK
Processes each student record in the Adirondack file.
If there has been a change in the Res Status, the code is updated for that student record. If not, the record is bypassed.
Output report is called URS_Report_date_time.csv and placed S:\Team\adminData\Institutional_Research\URS Adirondack Residency Reports.
Automated API - daily process that takes Adirondack room information and updates data on the ADSU.
ADSU - Address Summary Screen
Org Name/Address Lines
This field field contains the multiple lines of the address. A new entry is started for new addresses.
This field contains either Former or Current. If this field is marked with Current, it can also be marked as Pref Res and/or Pref Mail. If the entry is parked as Pref Res, this indicates that this is the student's current residence. If the is marked with Pref Mail, this indicates that all mail will be sent to this address. A Current address can have both Pref Res and Pref Mail, but that's not required.
This field lists all of the residents at that address. This can be the student's name and/or parents' names.
This field contains, Home, Local or Home 2 for each resident listed for the entry.
- Local - also campus housing (dorms, etc.). This is changed when students self report via DataVU.
- Home 2 - used when student has multiple households.
How to determine what is the student's current home address?
ADSU screen needs to have the Status/Pref set to "Current" and the Type field directly next to the student's name should be set to "Home".
Colleague Field Usage
At the point of application, Slate sends the home address to Colleague. Once the student submits the enrollment deposit, the student indicated 'R' or 'C' and this information is sent to Colleague.
Students have the ability to submit address updates via DataVU screens. An Informer report is then generated and sent to the Registrar's office. Currently this process is not being fully utilized.
By default this is the addressed marked as Home in the Type field. There is also an AR code that is controlled by Finance Office. At this time, the AR code is not used because Student Accounts no longer mails bills.
Mailing address is the address that has "Pref Mail" in the Status/Pref field.
Finance Office was not part of original conversations. Follow up with them to discuss this use case can be had at a later date.